FAQ
Straight answers.
If yours isn't here, the demo will probably answer it faster than we can.
Everything, in order.
I don't sell food. Is this for me?
Yes. Auto parts, liquor, pharmacy and hardware stores all carry permit stacks with different renewal dates and different inspectors. Only the order-record scan is specific to food. The permit tracking is not.
Are you affiliated with SNAP or the EPA?
No. Ledger tracks published programme requirements so you can see where you stand. It is not affiliated with, endorsed by, or acting for any agency, and no authorization decision is ever ours.
Does the new USDA stocking rule hit me on 4 November 2026?
Only if you are applying for the first time. The final rule (Federal Register 2026-09137, published 8 May 2026) sets 4 November 2026 as the compliance date for new applicants. An already authorized retailer is assessed against it at the next reauthorization, which runs on roughly a five-year cycle. Ledger shows you your own date, not a countdown to someone else's.
What does the rule actually ask for?
Seven varieties in each of the four staple categories, three stocking units per variety, so 84 units in total, with a perishable variety in at least three of the four categories. Butter and jerky are accessory foods and count for nothing, and so does anything multi-ingredient. Stock on order counts if it arrives inside a 21 day window.
What if the photo is blurry?
Ledger transcribes only what it can actually read. Anything it cannot make out gets listed as held back with a reason, and never counted. A blurry photo gives you a shorter count rather than a wrong one.
Does a case count as one unit?
No. A case becomes the number of sellable units inside it, so a 24-pack is 24. If an item is priced by weight there is no unit count to read, so it gets held back for you to confirm.
Do I need to integrate my POS?
No. Ledger works from a photograph of the paper wholesale order record and the permit details you enter once. Nothing to install at the register.
