How it works
What we do, what you do, and when.
Compliance is a calendar. Renewal dates, a stocking position that moves with every delivery, and conditions that keep applying after the license is granted. Here is how the work splits between us.
The scope
Eighteen programmes across three levels of government. You tell Ledger which ones you hold; it tracks those and leaves the rest alone.
SNAP, WIC, EBT, FDA, EPA, OSHA, DOT, TTB
ABC, W&M, BAR, TRL, RSP, BOP
CHP, FIRE, BTC, CoO
Try the rule yourself
Stock the shelf and watch the verdict move. The panel is scored by the same function that scores a photographed order record, so what it says here is what a scan would say. Take a variety from three units down to two and see what it costs.
1 requirement is still short.
- 2/47 varieties in every categoryShort in Protein, Fruits & vegetables
- 4/421 units in every category
- 171/8484 units across all four
- 4/4categories carrying a perishable, 3 needed
These are the cheapest gaps on the shelf. A variety below three units contributes nothing, so the unit that gets it to three is worth three.
Drop a variety to two units and watch what it costs.
Dairy
Clears- Whole milk
- 2% milk
- Yogurt cups
- Cheddar block
- American slices
- Cottage cheese
- Sour cream
- Evaporated milk
- Shelf-stable milk
Grains
Clears- White bread
- Corn tortillas
- Flour tortillas
- Hamburger bunsbelow 3 — counts for nothing
- Long-grain rice
- Dry pasta
- Oatmeal
- Corn flakes
- Masa flour
Protein
Short- Ground beef
- Chicken thighs
- Pork chops
- Eggs
- Hot dogsbelow 3 — counts for nothing
- Canned tuna
- Canned beans
- Dry pinto beans
- Peanut butter
Fruits & vegetables
Short- Bananas
- Apples
- Roma tomatoes
- Yellow onions
- Russet potatoes
- Iceberg lettucebelow 3 — counts for nothing
- Oranges
- Canned corn
- Canned peaches
How often each thing happens
Three of these are yours. The rest is ours and runs whether or not you open the app.
| When | What happens | Time | Who |
|---|---|---|---|
| Day one | Enter the licenses you hold: programme, reference number, issue date, renewal date. Photograph each certificate so the details are on file rather than in a drawer. | About 10 minutes | You |
| Day one, after that | Ledger works out which rules apply to your kind of store, builds the renewal calendar and sets the reminder dates. | Immediate | Ledger |
| Every delivery | Photograph the invoice at the back door. The scan counts sellable units by category and re-checks the stocking position against the SNAP minimums. | About 30 seconds | You |
| Every Monday | A digest of what is due in the next 30 days, what moved since last week, and anything the last scan left short. | Arrives 6am | Ledger |
| 90, 30 and 7 days out | Renewal reminders for each license, with the filing office, the fee and what the form asks for. The 7-day one repeats daily until you mark it filed. | Automatic | Ledger |
| At each renewal | You file with the agency and pay the fee. Mark it filed in Ledger and upload the new certificate; the calendar rolls forward to the next date. | Varies by agency | You |
| Quarterly | Ledger re-reads the published requirements for every programme you hold and flags any threshold, fee or form that changed. | Automatic | Ledger |
| Before an inspection | Pull the current position for any programme: dates, certificates, the last scans and what was counted. | One click | Ledger |
After the report
A scorecard that tells you that you failed is worth nothing on its own. The report starts a four-step loop that ends with the category clearing.
You get a ranked fix list
The item that can close the store comes first, then the rest in the order they bite. Each line names a specific product, a pack size and how many to stock.
You buy the items on your next order
The suggestions are chosen to be cheap, shelf-stable where possible and available from the distributors a corner store already uses. A fix that needs new fridge space is a fix that does not happen.
You re-scan and it confirms
Photograph the next invoice. If the new items landed, the category flips to clearing and the fix drops off the list. If they did not, it stays there.
The record stays on file
Every scan is kept with its date, what was counted and what was held back. When an inspector asks what your stocking looked like in March, the answer is a screen rather than a shoebox.
Where the line is
Ledger tells you where you stand and what is due. Some of the work can only be done by the person who owns the store.
Yours to do
Five things. Ledger flags the dates; the doing is yours.
- Filing the renewal with the agency and paying the fee.
- Keeping the shelves stocked to the minimums we report.
- Posting the notices and licenses the programmes require.
- Keeping invoices and receipts for the period each programme asks for.
- Answering the inspector. We give you the position; you give the answer.
Not ours to do
Anyone who tells you otherwise is selling you something.
- We do not file anything with any agency on your behalf.
- We do not decide whether you are authorized. Only the agency does that.
- We are not a law firm and this is not legal advice.
- We do not sell your scan data or share it with any agency.
Program names identify what Ledger tracks. Ledger is not affiliated with, endorsed by, or acting on behalf of any agency or program.
